My client, a leading provider of integrated building services and facilities management, is now seeking a highly organised Facilities Administrator to join their busy operations team based in North Co. Dublin.

Position Overview:

As the Facilities Administrator, you will support the daily operations of a busy facilities and engineering team, managing weekly timesheets, reconciling engineer hours for job costing, maintaining records, assisting with scheduling, and ensuring accurate data across multiple systems.

This role offers a €35,000 salary, a €3,000 completion bonus, and a 39-hour week (Mon–Thurs 8:00–5:00, Fri 8:00–4:00). Full training is provided.

This is a 12-month minimum fixed-term contract working directly with my client, offering strong stability, excellent benefits, and a supportive working environment — ideal for someone organised, detail-focused, and confident with MS Office and data handling.

Requirements:

• Strong IT skills with proficiency in Microsoft Office (Excel, Word, Outlook essential)
• Ability to source, analyse, and reconcile data from multiple systems
• Previous experience in administration, scheduling, or coordination (facility/engineering admin desirable but not essential)
• Excellent attention to detail and high accuracy in data entry
• Strong organisational and multitasking abilities
• Ability to communicate clearly with engineers, managers, and clients
• Team player with a proactive, problem-solving mindset

Responsibilities:

• Manage and process weekly timesheets
• Reconcile engineer hours for accurate job costing before submission to payroll
• Support scheduling, coordination, and administrative functions across the operations team
• Maintain and update internal systems, spreadsheets, and documentation
• Generate reports and assist with internal audits when required
• Liaise with engineers and management to ensure all job data is complete and accurate
• Assist with general office and administrative duties as needed
• Provide excellent internal support to ensure smooth delivery of services

Benefits:

• Competitive salary of €35,000 per year
• €3,000 completion bonus upon successful contract completion
• 39-hour work week with earlier Friday finish
• Pension Scheme: 3% employee / 3% employer
• Healthcare: HSF (Hospital Statutory Fund) cover
• Income Protection (after 26 weeks’ service)
• Death in Service: 4x annual salary
• 21 days annual leave + public holidays
• Statutory Sick Leave (SSL)
• Company-provided laptop and mobile phone
• Full training and ongoing support
• Excellent team environment with strong progression potential

If you feel like you fit the above requirements and are currently seeking an exciting new challenge, please forward your CV for immediate consideration and confidential call back to discuss the role in more detail.

Your CV will never be sent to anybody without your permission.