Contract Type : 12-Month Fixed Term Contract (Approx. 15 Months incl. Training & Handover)

Schedule : Monday–Friday | Full-Time | On-Site

We are seeking an experienced and detail-oriented Facilities Administrator to support a major facilities operation in Dublin 15. This role is ideal for a candidate with excellent organisational and numerical skills, strong Excel proficiency, and the ability to thrive in a dynamic and fast-paced environment.

This is a hands-on administrative role where you'll be the go-to for data accuracy, documentation, reporting, and job card reconciliation. The successful candidate will play a key part in ensuring smooth coordination between engineering, payroll, and facilities teams.

Responsibilities:

• Reconcile job cards daily and investigate discrepancies with payroll and engineers.
• Collaborate with site technicians and operations teams to track, document, and report job status.
• Maintain accurate data records, spreadsheets, and internal reporting tools.
• Own the administrative processes that support day-to-day facilities management.
• Liaise with multiple departments to ensure smooth workflow and effective communication.
• Prepare reports, summaries, and documentation for internal reviews and audits.

Requirements:

• Minimum 2 years’ experience in an administrative or data-focused role, ideally within facilities or engineering.
• High proficiency in Microsoft Excel – including formulas, sorting, and pivot tables.
• Strong attention to detail and accuracy – comfortable handling large volumes of data.
• Excellent organisational and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to multitask and prioritise effectively in a busy environment.

Benefits:

• Full-time, Monday–Friday position
• Approx. 15-month contract to allow for full training and handover
• Gain valuable experience within a large facilities management operation
• Supportive team environment with strong internal systems and training
• Competitive salary offered based on experience

If you feel like you fit the above requirements and are currently seeking an exciting new challenge, please forward your CV for immediate consideration and confidential call back to discuss the role in more detail.

Your CV will never be sent to anybody without your permission.