

Knowing your worth and having the confidence to ask for a pay rise can feel daunting. Many employees hesitate to initiate the conversation, unsure of the right timing or how to present their case effectively. However, with the right approach, you can increase your chances of a successful salary negotiation.
If you feel that your salary no longer reflects your contributions, industry standards, or rising living costs, it may be time to have that discussion. Here’s how to prepare, ask, and negotiate your way to the pay rise you deserve.
Know When to Ask for a Pay Rise
Timing is key when requesting a salary increase. While there’s never a perfect moment, certain situations make your request more likely to succeed.
Good times to ask
✔ During a performance review – Many companies conduct salary reviews as part of their appraisal process, making it an ideal time to discuss your compensation.
✔ After a major achievement – If you have recently completed a big project, brought in new business, or taken on more responsibilities, you have a strong case.
✔ When the company is performing well – If your company has had a successful year or recently announced growth, management may be more open to salary increases.
When to wait
✖ Right after company-wide budget cuts – If your company has announced financial difficulties, it may not be the best time to ask.
✖ Just after receiving negative feedback – If you’ve had a performance issue raised, focus on improving before revisiting the salary discussion.
Prepare a Strong Case
Before requesting a meeting, gather evidence that supports why you deserve a pay rise. Your employer will want to see tangible proof that your work justifies an increase.
Gather evidence
Your achievements – Highlight key contributions, projects completed, and positive business impact.
Industry salary benchmarks – Research market rates for your role and experience level to ensure your request is reasonable.
Increased responsibilities – If your role has expanded beyond your initial job description, this strengthens your case.
Pro Tip: Use salary comparison tools or industry reports to back up your request with data. Websites like Glassdoor, LinkedIn Salary, and industry-specific salary surveys can provide useful insights.
How to Structure the Conversation
A well-structured conversation increases the likelihood of a positive response. Here’s how to frame your request professionally and confidently.
Start with gratitude
Begin by expressing appreciation for your role, recent opportunities, or the support you’ve received from your employer. This sets a positive tone.
Example:"I really enjoy working with the team and appreciate the opportunities I’ve had to contribute to key projects."
Present your case
Clearly outline why you believe a salary increase is justified. Use facts, figures, and examples to strengthen your argument.
Example:"Over the past year, I have taken on additional responsibilities, including leading the X project, which resulted in a 20% increase in efficiency. Given my contributions and industry salary benchmarks, I would like to discuss adjusting my salary to reflect my impact."
Be specific
Have a clear figure or percentage in mind, based on your research.
Example:"I have reviewed industry benchmarks, and professionals in similar roles typically earn between €X and €Y. Based on my experience and contributions, I believe an adjustment in this range would be fair."
Handle objections gracefully
Your manager may not be able to approve your request immediately. If they decline or offer a lower amount, remain professional and ask what steps you can take to work towards an increase in the future.
Example:"I understand if this is not possible right now. Could we revisit this in six months? I would also appreciate guidance on what I can do to continue adding value to the company."
Pro Tip: If a salary increase is not an option, consider negotiating for other benefits, such as additional annual leave, professional development funding, or flexible working arrangements.
Follow Up After the Discussion
Regardless of the outcome, send a follow-up email summarising the conversation and any agreed next steps. This keeps the discussion on record and provides a reference point for future reviews.
Example Follow-Up Email:
"Thank you for taking the time to discuss my salary review. I appreciate the feedback and your consideration. As discussed, I look forward to working towards the agreed goals over the next few months and revisiting this conversation in [specific timeframe]."
Pro Tip: If your request is deferred, set yourself a reminder to follow up at the agreed time. Being proactive shows commitment and persistence.

Final Thoughts
Asking for a pay rise is a normal part of career progression. With the right preparation, timing, and confidence, you can present a strong case that increases your chances of success.
The key is to approach the conversation professionally, back up your request with evidence, and be prepared to negotiate. Even if you do not secure an immediate increase, showing initiative and discussing your career growth will leave a positive impression on your employer.
Thinking about your next career move? At Total Solutions, we help professionals find opportunities where their skills and value are recognised. If you are considering a new role, get in touch with our team today.